10 Main Characteristics of a Trusted Virtual Platform
VDRs are becoming more and more demanded among deal-makers all over the Earth. Lawyers, investment bankers and top managers of firms are in a search of the functional and protected room to store their data and to fulfill the wide range of deals. Hence, recently, virtual room developers offer highly helpful programs as decent rooms can fulfill the expectations of the most demanding and difficult users. All in all, virtual data rooms are made to bring the ease to business processes ran by companies, organizations, etc. >>> There are multiple benefits room users may experience while working with a room:
Data protection
Virtual Data Rooms for mergers and acquisitions is expected to protect secret and sensitive corporate files. The documents are encrypted, watermarked and remain non-readable for unauthorized individuals. The VDR user authentication requires a few stages to prevent, for example, access with the help of stolen gadgets. Hence, the information is protected from internal misuses and external intrusions. In addition, regular backups protect documents from disappearance in a case of any malfunctioning.
Time savings
A virtual platform is accessible for a few VDR users at one moment: this peculiarity provides employees with a chance provides employees with a possibility to investigate the files concurrently. Moreover, advanced tools of the virtual repository (upload, search, integration with certain software) save a considerable amount of time when it comes to finishing of the simple and regular tasks.
Saving your resources
A setup of a virtual data room is less expensive than an opening of a analogue data room: there is no need for renting a space, making hard copies of documents. Moreover, less employees are supposed to be hired to ensure supervision of the repository.
Simplicity of exploitation
Simple interface is a feature which makes work inside a virtual room quick and effortless. In a case no specific training is needed room visitors can navigate the room intuitively and concentrate on the work, not on the technical traits inherent to the VDR.
Well-organized file system
A room owner is the one to come up with the logical scheme of data systematization: all the digital copies of the files have to be classified. Novel search instruments such as filtering capabilities and full-text search ensures that the file system will be easier to use. In addition, room users can be allowed to make links from one file to the other one and to mark chosen files.
Restricted accessibility
A virtual repository allows its supervisor to define what kind of VDR visitors can see what documents and how long for. For this reason, there are different levels of data accessibility and boundaries can be imposed on the certain VDR visitors, clusters, documents, folders, etc.
Simplicity of cooperation
Considering the fact that it is possible to make a repository accessible for anyone who possess a login and a password, it is more convenient to communicate with the business partners. It is not necessary to meet personally considering all the data can be shared and discussed via a virtual room.
Transparency
Audit reports that are delivered on a regular basis provide the room owners with the possibility to keep an eye on the activity of all the visitors working in a virtual data room. It means that every action which took place in the virtual room was registered and in a case of arguments, data misusing or other problems the audit report might be utilized as evidence.
Legal compliance
Virtual data room providers are the ones in charge of making all the data stored in the virtual repository compliant with the legal requirements and standards. That is why, the virtual repository administrator does not have to be anxious about the required data formats and certain legal problems.
24/7 support
A qualified support team and a dedicated project manager are ready to help visitors who work inside a room within minutes. It allows to deal with sudden malfunctioning and to avert a potential crisis. The benefits listed above allow you to realize how a high-quality virtual room will facilitate your performance and assist you during a lot of deal-making processes. Along with these functions, various platforms will offer you innovative and unique instruments. However you need to know your needs and to pay attention the VDR that does not wish to puzzle you with unknown abbreviations and astonish you with the tools which you do not exploit. So, be critical and choose the platform which satisfies your demands.